Sample Invitation for a Legislator or Candidate to Attend an Event
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Below is a sample invitation to an event that you can send to a legislator or candidate.
Dear听[Representative / Senator / Dr. / Honorable / Councilmember Last Name]:
[Organization name]听is pleased to invite you to our biannual, nonpartisan legislative breakfast. It will be held at the Marriott Hotel on August 21, 2017, from 8:00 to 10:00 a.m. This is our fifth year holding this event, and we have traditionally hosted more than听[number]听early childhood educators, partners, parents, and allies. We would be honored to have you join us and听[indicate what role you would like the legislator to play at the event, for example: offer opening remarks; serve on a panel; be a keynote speaker; etc.]
Given your commitment to听[insert details on how this event aligns with the legislator鈥檚 passions and interests], we think this would be a great event for you to share your priorities and to learn firsthand how听[organization name]works to promote high-quality early learning for all children in our state. The biannual legislative breakfast is an excellent occasion to reach families, educators, and community partners who collaborate with听[organization name]听in striving to ensure that all children in听[state/city/town], birth to age 8, have the opportunity to reach their full potential.
As part of the agenda for this year鈥檚 breakfast, we are focusing attention on听[list issues/legislation of importance]. We welcome your contributions to the event, and ask you to note that because听[organization name]听is a 501c(3) organization, we operate entirely as a nonpartisan entity and will be hosting legislators, partners, and organization members from both sides of the aisle to celebrate and promote the bipartisan issue of early childhood education.
[Note: insert this paragraph if the policy maker is also currently running for office:]听Candidates such as you, who are invited to speak, are asked not to use this event as a campaign opportunity. Should you accept our invitation, we ask you and your staff to remember that we do not support or oppose any candidate, and request that you kindly refrain from using the event to ask for votes, solicit contributions, distribute campaign literature, or ask for volunteers to assist in your campaign.
Please contact听[include contact information for event liaison]听for more information and to discuss this invitation further. We look forward to your attendance at our legislative breakfast and to your engagement in our exciting work on behalf of children, families, and educators in our community.
Sincerely,
[Name], [Title]
[Organization name]